How to Create ITEMS in BUSY

An item is a good, commodity, or service that is traded or rendered for the purpose of business. An item can be raw material, finished goods, by-products, or service. In BUSY you can enter item related details by using the Item option in the Master menu. To create, modify, or delete an Item master, the Masters menu provides the Item option. To use the option, click Administration > Masters > Item.

·On clicking the Item option, various options are displayed. The options are:

oAdd

oModify

oList

Add

·On clicking the Add option, you can create a single Item master. On selecting this option, an Add Item Master window appears.

At the top left corner of the Add Item Master window, there are three buttons:

List

Copy

Paste

For information about the function of the buttons, click the buttons. The data fields that appear in the Add Item Master window can be grouped in six groups. The groups are:

·General Information

·Main Unit Details

·Tax Details

·Item Price Info

·Item Description

·Critical Levels

General Information

In the General Info. group, there are four data fields:

·Name

·Alias

·Print Name

·Group

Name

Enter the name of the item up to 40 characters.

Alias

Enter an Alias for the item in this data field. If you have enabled the option of Multiple Alias in Item master in Administration > Configuration > Features / Options > POS tab then on pressing Enter key in this data field, a Multiple Aliases window appears. In the window, you can specify various Alias for the item. You can enter maximum ten Alias for an item.

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Each & every Alias you enter should be unique and should not match with any Item name or Alias.

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Print Name

By default, the name entered in the Name data field is displayed as Print Name. You can leave this data field blank if you do not want any name to appear on the Print Reports.

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If you have specified 'Y' in the Generate Print Name Automatically data field in the Administration > Configuration > Masters Configuration then Print Name as configured in Masters Configuration will appear automatically. However, you can change it as per your requirement. Also, in this case the Print Name data field will appear after the Group data field.

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Group

Select the appropriate Item Group from the list that appears when you enter text in the Group data field.

For more information, click the topic Name, Alias and Print Name.

Main Unit Details

In the Main Unit Details group, following data fields appear:

·Unit

·Op. Stock (Qty.)

·Op. Stock (value)

Unit

Select the Main unit of measurement from the list.  If you are creating service Item then select unit ‘N.A’ provided in the list.  On selecting this unit Don't Maintain Stock Balance option will be automatically set to 'Y' thus, stock of that Item will not be maintained and Qty./Price will be skipped automatically during data entry.

Op. Stock (Qty.)

Enter the opening stock in terms of quantity in this data field. If opening stock is greater than zero and you have created more than one Material Centre master then while saving Item master, a Material Centre Wise Opening Stock Details window appears.